1. Purpose
This policy establishes the security measures and practices to protect the online vape store’s digital assets, customer information, and transaction integrity.
2. Scope
This policy applies to all employees, contractors, systems, and services involved in the operation and maintenance of the online vape store.
3. Roles and Responsibilities
- Management: Responsible for enforcing this policy and allocating resources for security.
- IT Team: Implements and monitors security controls, manages system access, and responds to incidents.
- Employees: Must comply with security practices and report any suspicious activities.
4. Access Control
- User accounts must have unique credentials.
- Passwords must meet complexity requirements and be changed regularly.
- Access to sensitive customer data and administrative functions is restricted based on roles.
- Multi-factor authentication (MFA) is required for all administrative and vendor accounts.
5. Data Protection
- Customer data, including personal and payment information, must be encrypted during transmission (using HTTPS/TLS) and at rest.
- Payment processing must comply with PCI DSS standards.
- Regular backups of critical data must be performed and securely stored.
6. Acceptable Use
- Store systems are to be used only for business-related activities.
- Downloading or installing unauthorized software is prohibited.
- All employees must avoid sharing sensitive login credentials.
7. Incident Response
- Any suspected security breach or data leak must be reported immediately to the IT team.
- The IT team will investigate incidents promptly and take corrective actions.
- Customers will be notified in accordance with legal and regulatory requirements in case of data breaches.
8. Compliance and Enforcement
- Employees who violate this policy may face disciplinary actions, up to and including termination.
- Regular audits will be conducted to ensure compliance.
9. Policy Review
- This policy will be reviewed annually or as needed to address new threats or business changes.
